OUR COMMITMENT TO YOU IN PROTECTING YOUR INFORMATION

 

At Dubuc & Co., the trust we establish with our various partners and collaborators is paramount. This privacy policy informs you about the measures taken to ensure the security of personal information and data we collect from you. The data we collect from you serves the sole purpose of the smooth operation of our activities. Thus, we collect data from you if:

• You have or have had a business relationship with Dubuc & Co., either as a client, supplier, or subcontractor;

• You have or have had an employment relationship with Dubuc & Co., either as a candidate or employee.

We only collect the data necessary for the conduct of our activities, and at no time are these data used for purposes other than those mentioned in this policy. By continuing to browse our website, you implicitly accept this policy and consent to the collection, use, and retention of your personal information, as stipulated in this policy.

 

INFORMATION COLLECTED

The personal information collected varies depending on the nature of our relationship with you.

1.1 Client Relationship:

  • First and last name, professional email, phone number, information related to a credit inquiry.

1.2 Employee Relationship:

  • First and last name, address, phone number, email address, social insurance number, banking information, date of birth, driver’s license, competency card, CV, alimony deduction information, RRSP contribution deduction information, CNESST file including medical reports, passwords, and usernames used for access to group insurance.

1.3 Supplier and Subcontractor Relationship:

  • First and last name, data for bank transfers.

 

HOW YOUR PERSONAL INFORMATION IS COLLECTED

• Directly from you (in person, by email, by phone, or through forms on our website);

• From third parties such as social media platforms and recruitment platforms;

• Through browser cookies when you visit our website. Refer to our <a href=”https://dubuc-veneer.com/cookie-policy/“>cookie policy</a>

 

HOW WE USE THE INFORMATION COLLECTED

Business and Operational Use : Scheduling appointments, requesting information, credit inquiries, preparing service offers, or contracts.

Human Resources Management Use : Recruitment and hiring, employee record management, payroll administration.

Marketing Use : Analyzing how our website is used, broadcasting content on social media and online publications, communicating with you about offers, promotions, special events, programs, or contests that may interest you.

 

PERSONS AND ORGANIZATIONS WITH WHOM YOUR INFORMATION IS SHARED

We only share the necessary personal information:

Internally : With management, administrative assistant, supervisor, and team leader, for payroll management, accounting, recruitment, and business management. With employees for the completion of tasks and billing.

Externally : With our suppliers or subcontractors so that they can fulfill their assigned mandate (name of the contact person, phone number). With Nethris, a payroll management company.

 

HOW YOUR INFORMATION IS PROTECTED

Your personal information is stored within Quebec.

  1. Storage Media Used The collected personal information is stored on computer systems as well as cloud spaces: Acomba (local version), Microsoft 365, website. We also use physical storage means such as hard drives and paper documents.
  2. Data Retention Period All digital and paper documents containing your personal information are retained for the duration of the relationship between you and Dubuc & Co. and the time necessary for internal data processing. Spontaneous application forms are kept for a period of three (3) months. At the end of this period, all personal information will be deleted from our servers, and any physical documents will be destroyed. If documents are deemed important for internal management of our activities, they will be anonymized to no longer contain personal information.
  3. Methods of Personal Information Destruction We use the following means to destroy your personal information at the end of the retention period or upon your request :
  • Paper documents are shredded;
  • Hard drives are formatted;
  • ERP software documents are anonymized after their period of use.

"*" indicates required fields

Right to object to the processing of your personal information by the site.

In order to object to the processing of your personal information or to request the removal of your personal information, you must follow the following procedure :

Full name*
Please precise the reason for the request :*
Consent*

 

 

 

YOUR RIGHTS REGARDING THE RETENTION AND USE OF YOUR PERSONAL INFORMATION

At any time, you can access your personal information and/or have it corrected. To do so, you can contact our Privacy Officer :

Privacy Officer CEO of Dubuc & Co.

confidentialite@dubuc-veneer.com

This person can also:

  • Collect your concerns and complaints;
  • Receive and follow up on your request for the destruction of your personal information.

 

COMPLIANCE AND VALIDITY OF THIS POLICY

Our Privacy and Personal Information Use Policy complies with the data protection laws of Quebec and Canada. This policy may be amended at any time to reflect the evolution of our activities and changes in standards and obligations regarding the protection of personal information. In case of modification, notice will be posted at the beginning of this page. The current version of our Privacy Policy prevails over previous versions.